• Daytime Shift
  • Oakville

Website Ready Staffing Solutions

Ready Staffing Solutions is urgently hiring for Project Administrator for their leading client in Oakville who are a full line distributor of plumbing, mechanical and hydronic products.

Position Summary
The Project Quotations Administrator will work as a member of a team dedicated to profitably growing project business at the company. Project business can come from multiple sources including, but not limited to, the following market segments:

  • Bid Specification
  • P3
  • Design Build

Duties and Responsibilities

Under the supervision of the Project Quotation’s Manager, the duties and responsibilities of the Project Quotations staff include, but are not limited to, the following:

  • Work with Expeditor(s) to Expedite Project Department PO’s.
  • Prepare progress reports for Sales Reps for outstanding projects and projects here complete
  • Prepare shop drawings and operation/maintenance manuals
  • Release orders for shipping
  • Gather return goods approvals from vendors and arrange for material to be picked up at customer’s
  • Assemble approval drawing and maintenance manual packages for outside sales representatives and customers in either hard copy (paper) format or electronically
  • Coordinating work assignment using Monday.com
  • Misc. filing
  • Other duties as assigned


  • Experience with and/or knowledge products sold by wholesale plumbing & heating distributors would be an asset.
  • Demonstrated business acumen and the ability to manage multiple priorities in a deadline driven fast paced environment
  • Demonstrated analytical, organizational and planning skills
  • Experience suggesting and implementing changes to processes and procedure
  • Presentation skills
  • Desire to continually be educated in the requirements of the position
  • Proficiency in Microsoft Outlook, Word, Excel, Access, Adobe Acrobat, Order Entry Software and Internet Information Gathering/Research
  • Excellent Written and oral communication skills
  • Established history of demonstrating the ability to pay attention to detail
  • Customer centric. Obsessive about Providing Excellent Customer Service


  • Days, Mon-Fri


  • Full-time
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